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OZO Statement

Free Statement of Account Generator

List a customer’s invoices, payments and credits with a running balance, the amount due and an ageing summary. Download a PDF in seconds.

  • Free forever
  • No signup
  • Saved in your browser

Your business (From)

Who the document is from.

Logo
Address, website and tax ID

e.g. VAT, GST, NTN

Statement for

Who the document is for.

Address and tax ID

e.g. VAT, GST, NTN

Account statement details

Numbers continue automatically on your next document.

Period

Items

Drag the handle (or focus it and use the arrow keys) to reorder.

  1. Balance $0.00

Currency and balance

What the customer owed at the start of the period.

Opening balance
$0.00
Invoices and charges
$0.00
Payments and credits
-$0.00
Amount due
$0.00

Notes

Bank details or a payment link.

How to make a statement of account

  1. 1

    Add your business and the customer

    Enter your details and the customer the statement is for, plus an account number if you use them.

  2. 2

    Choose the period

    Set the statement date and the period it covers, usually the last month.

  3. 3

    Add invoices and payments

    Add a row for each invoice (with its due date) and each payment or credit. Totals and the running balance update as you type.

  4. 4

    Check the balance

    Enter any opening balance. OZO keeps a running balance, works out the amount due and shows how overdue it is.

  5. 5

    Send it

    Download the PDF or email it to the customer with your payment instructions.

What goes on a statement of account

  • Your details and the customer's, with an account number if you use one.
  • The statement date and period.
  • Every invoice, payment and credit in the period, with dates and invoice due dates.
  • A running balance, so each line shows what was owed at that point.
  • The opening balance, total charges, total payments and the amount due.
  • An ageing summary showing how much is current and how much is overdue.
  • Payment instructions, so settling the balance is easy.

When to send a statement

Many businesses send statements monthly to customers who buy on account, such as wholesale, trade and retainer clients. A statement is also useful before chasing an overdue balance: it shows the full picture, including anything the customer may have missed.

Statement vs invoice

An invoice bills for one sale. A statement summarises all of a customer's invoices, receipts and credit notes together, so you can both agree on the balance.

If a balance is overdue, the late payment interest calculator shows the interest and fees you can add.

Frequently asked questions

What is a statement of account?

A statement of account summarises everything a customer has been billed and has paid over a period: invoices, payments and credits, with a running balance and the total still owed. It helps customers reconcile their records and prompts payment of anything outstanding.

How is the ageing summary worked out?

Payments and credits are applied to the oldest amounts first. Whatever is left is grouped by how far past its due date it is: current, 1–30, 31–60, 61–90 and over 90 days. That shows at a glance how much is overdue and for how long.

Can I build a statement from my invoices automatically?

Add a row for each invoice (with its due date) and each payment or credit, and OZO keeps the running balance. Enter any earlier balance as the opening balance so the statement starts from the right figure.

What is an opening balance?

The amount the customer owed at the start of the period. It carries forward from the previous statement, so each statement picks up where the last one ended.

Is the statement generator free?

Yes, completely free with no signup and no limits.

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